Aadhaar: The central attendance monitoring system is tracking employees’ presence in government offices across the country real time...
Go to the government employees’ attendance management portal and it will take no time to gather what a simple digital solution can achieve in administration and governance.
With the help of Aadhaar-based biometric attendance tracking system, it is now possible to keep track of the presence of any government official at any point of time, across the country.
At the time of writing, 612 organisations, with 170,956 employees, are already availing this facility.
The portal’s dashboard flashes real time attendance statistics showing the number of employees present in the office at a given point of time, and also information like the average in-and-out time of employees.
Former mission director of the Unique Identification Authority of India (UIDAI) and current chairman of the Telecom Regulatory Authority of India (Trai), R S Sharma, experimented with it in Jharkhand when he was chief secretary there, and then implemented it at the national level when he came back to the Centre as Secretary, Department of Information Technology.
The best part is there is no cumbersome process for joining this Aadhaar-based online attendance system.
How does an organisation start Biometric Attendance System (BAS) for their employees?
Step 1: Submit details of the nodal officer and upload a signed request by the head of the department on attendance.gov.in portal. System would send OTP to the mobile number/email id of the nodal officer which needs to be entered again on the portal for verification. Back-end administrator would then check the details of the organisation submitted and make the organisation active by assigning it a unique sub-domain which will be the first name of the website. Nodal officer will then be sent an email by the system giving username (which will be the sub-domain name assigned to the organisation) and a password.
Step 2: Nodal officer would need to login on attendance.gov.in with the user name and password sent on completion of step 1 and then create master list of locations of their offices, designation of their offices along with designation equivalence and divisions/units/groups within their organisation.
Step 3: After nodal officer completes step 1 & 2, employee can start registering on-line at attendance.gov.in by submitting their details along with their Aadhaar number.
Step 4: Nodal Officer would need to verify details submitted by the employee including whether Aadhaar number entered by the employee belongs to him/her. After completing of the above verification, employee would be informed by SMS/Email that his registration process is completed on the attendance.gov.in is completed.
An employee will be able to mark his attendance on any BAS terminal installed in any government building. This is possible as employee database for all central government employees is maintained centrally with a unique 6 digit id provided for every government employee (based on the last 6 or first 6 digits of his/her Aadhaar number whichever is available in the system). The dashboard reports would show the location/building from where an employee has marked his attendance.
Clearly, a simple digital solution is all set to tackle absenteeism in the government offices throughout the country — a big digital dividend that costs hardly anything.
(Keep looking at this space for more examples of this kind on how digital solutions are transforming administration and governance in the country. If you have any of these and want to share it with us, mail it to firstname.lastname@example.org).