The new products help to reduce non-compliant spending, reclaim surcharges on corporate car rentals, analyse traveller data to reduce cost from traveller behaviour and provide comprehensive ground transportation options
Carlson Wagonlit Travel’s (CWT) Solutions Group has introduced four new proprietary products for corporate travel managers. The new products help to reduce non-compliant spending, reclaim surcharges on corporate car rentals, analyse traveller data to reduce cost from traveller behaviour and provide comprehensive ground transportation options. Christophe Renard, vice president, CWT Solutions Group Worldwide, said, “We are at the forefront of the travel management industry and to stay there, we need to constantly innovate. We are always looking for new ways to capitalise on data insights, and to find more efficiencies by being smart about relationships with both travellers and suppliers.”
According to CWT research, travel managers don’t have visibility over nearly a third of a company’s travel and expense (T&E) spend because it isn’t consolidated in a single data set. The resulting unmanaged spend takes control away from corporate travel managers, potentially increasing costs and reducing corporate buying power.
Renard explained, “Our T&E platform automatically consolidates all data sources, including from the travel management company, from credit card spend, and third party suppliers. We use that information to provide an immediate view of all non-compliant spending. We can also reconstruct the total cost of each trip. Travel managers can then have an accurate view of all spending, compliant and non-compliant, enabling them to adjust their policy as necessary, or simply make sure it is better communicated internally.”
As well as for understanding T&E spend, it is important travel managers have a deep understanding of their travellers. Studies show that managing their behaviour properly can bring savings of up to 15 per cent. It also helps provide more personalised communication options.
Renard continued, “Our new traveller segmentation platform segments travellers’ behaviour using key data including demographics, seniority and travel frequency information. It means travel managers can tailor their communication to each traveller, encouraging those travellers to comply with the policy. The end result is greater savings and a reduced overall travel spend.”
Suppliers are also important when it comes to reducing cost. Car rental companies are including surcharges to corporate travellers when they should not; insurance and refueling fees are the key areas. CWT’s new audit solution examines all car rental spending and identifies the savings that can be claimed back.
“We know exactly how to identify where the charges should be repaid and how to make that happen. The beauty of our car rental contract review offer is that there is no upfront fee to our clients. Instead, we share the recovered costs, with you getting the bulk of the savings,” added Renard.
Travellers typically are given little or no guidance about local ground transportation. The disconnect is that this makes up a significant part of unmanaged spend, as well as potentially adding to traveller confusion. CWT’s new solution gives travel managers the means to guide their travellers to the appropriate form of transport. It is particularly important with the options changing fast, for example with Uber and Lyft disrupting the traditional market. This both reduces costs and can improve the traveler experience. All of these new offerings are already available for CWT Solutions Group clients.