State-run power giant NTPC is going digital to become a paperless company in a few years with a view to improving its efficiency and saving on expensive office space. “In line with the ‘Digital India’ initiative NTPC has started taking steps towards digitisation by implementation of company-wide paperless office to save on expensive office space and paper use,” a senior official said. The initiative will cover all NTPC projects and offices and will be rolled out in phased manner, helping in optimum utilisation of the available space, easy retrieval of old records and promote clean office environment.
The official said that digitising records and printed literature makes it easy to share documents electronically and lowers the temptation to make photocopies.
The company has already introduced e-tender, invoice monitoring system, grievance management and digitised notice boards at all locations.
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The digitisation process in legal, company secretariat and corporate communication departments has been started in the first phase comprising more than 4 million documents. The NTPC house journal has been digitised and an App is being developed for internal communication.
The official said that NTPC is encouraging work environment in which the use of paper is eliminated or reduced by converting documents into digital form.
“Going paperless can save money, boost productivity, save space, make documentation and information sharing easier more secure, and help save the environment,” the official added.